edi Attendant Blog

George K Gregory & Associates

edi attendant

Article 101.2     10/26/2006

Processing JCP EDI Orders – Part II

JC Penney requires Dynamic Routing (Full) for most of their vendors.
In some cases they only require Routing Authorizaiton.
Dynamic Routing enables JC Penney to determine the destination and mode for the shipment.
The EDI 753 document is used to request the routing instructions.
The request must be sent before 6pm Central Time, 2 business days prior to the Available To Ship Date (ATS).
JC Penney will not route shipments that have an ATS after the Cancel Date.
JC Penney will send the routing instructions via the EDI 754 document.
The EDI 754 document will contain the destination and carrier.
The destination can be a PEPS Consolidator, Distribution Center, or Store Support Center.

Before the request for routing instructions is sent, the vendor must determine if the order will be shipped complete.
In the event that the vendor has insufficient quantities, Edi Attendant provides a tool that will help distibute the available quantity.
There are 2 methods for distributing the available quantity: distribute evenly so that each location receives some product or fill each location until the product is depleted leaving some locations without product.
Carton labels will be printed based on the adjusted quanity.

Vendors have a choice of packaging the product before or after the 754 is received.
If time allows, it is better to Scan/Pack the order after the 754 is received and has updated the destination and carrier in your system.
This method enables the ucc128 to be printed with the correct information.

If time does not allow, the product can be Scan/Pack without the ucc128 label.
The content label should be applied to the carton.
Ucc128 carton labels can be printed after the 754 is received and applied to the carton.

Vendors can print the ucc128 label before the 754 instructions are received, but the label may need to be reprinted if the 754 changes the destination.

The final step is to ship the order and generate invoices and advance ship notification.
if the shipment is partial, the vendor must decide if the product will be back ordered or cancelled.
A “Fill/Kill” option is provided in Edi Attendant at the start of the shipping process.
If the option is selected, unshipped product is cancelled in the ASN.
If the option is not selected, the ASN will inform JC Penney that the product is back ordered.

The shipping process automatically imports the quantities packaged, requiring very little data entry.
Edi Attendant will generate hundreds of invoices with a push of a button.
If Edi Attendant is integrated with an accounting system, inventory is issued and invoices are created.

JCP sends the 850 with a TYPE code, which determines how the purchase orders should be processed. In some cases, one 850 file can contain purchase orders with different TYPE codes, which can make processing difficult.

Typically, JCP sends a KC type purchase order first, which is a CONTRACT or BLANKET order. The purchase order specifies the total quantity of each item that they wish to purchase, but does not specify how the items will be distributed to different locations. Our customers prefer to import these orders so that it will allocate inventory and help them plan for the actual release when it arrives. CONTRACT purchase orders need to be ACCEPTED or REJECTED when they are initially received. A CONTRACT purchase order can only be accepted if the order can be shipped complete. Edi Attendant provides reporting from the PROCESS 850 screen so our customers can view the purchase order detail and decide if they can ship complete. Since the CONTRACT purchase order has no SHIPTO locations, a ‘dummy’ SHIPTO is used to validate the location. The 850 is now processed.

Shortly after the CONTRACT purchase order is sent, JCP will send the related RELEASE orders. The RELEASE orders have a PO NUMBER, but also reference the CONTRACT NUMBER of the CONTRACT purchase order. In order to process the RELEASE orders, the CONTRACT orders must be cancelled first. Once the RELEASE orders have been processed, all the purchase orders can be accessed by the CONTRACT NUMBER.

In some cases, JCP will send an 850 that has both the CONTRACT and associated RELEASE orders in the same file. The PROCESS 850 screen makes it easy to recognize this situation and will automatically ACCEPT all the CONTRACT purchase orders that have matching releases within the same file. When the 850 is processed, only the RELEASE orders will be imported.

JCP also sends an 850 with KB type purchase orders. The purchase orders are PRICE CONTRACT orders. These orders include item information and a price, but have zero quantity and no distribution locations. JCP requires the vendor to ACCEPT or REJECT this type of purchase order. Again, reports are provided to view the costs before the status is determined. KB type orders are not imported when processed.

As I mentioned previously, JCP requires that CONTRACT orders (KC and KB) be ACCEPTED or REJECTED. This status must be sent to JCP when the 850 is received. Edi Attendant generates an 855 document when these orders are processed which sends the status to JCP. The 855 must be transmitted to JCP within 24 hours.