Processing JCP EDI Orders – Part I
Tuesday, September 19th, 2006JCP sends the 850 with a TYPE code, which determines how the purchase orders should be processed. In some cases, one 850 file can contain purchase orders with different TYPE codes, which can make processing difficult.
Typically, JCP sends a KC type purchase order first, which is a CONTRACT or BLANKET order. The purchase order specifies the total quantity of each item that they wish to purchase, but does not specify how the items will be distributed to different locations. Our customers prefer to import these orders so that it will allocate inventory and help them plan for the actual release when it arrives. CONTRACT purchase orders need to be ACCEPTED or REJECTED when they are initially received. A CONTRACT purchase order can only be accepted if the order can be shipped complete. Edi Attendant provides reporting from the PROCESS 850 screen so our customers can view the purchase order detail and decide if they can ship complete. Since the CONTRACT purchase order has no SHIPTO locations, a ‘dummy’ SHIPTO is used to validate the location. The 850 is now processed.
Shortly after the CONTRACT purchase order is sent, JCP will send the related RELEASE orders. The RELEASE orders have a PO NUMBER, but also reference the CONTRACT NUMBER of the CONTRACT purchase order. In order to process the RELEASE orders, the CONTRACT orders must be cancelled first. Once the RELEASE orders have been processed, all the purchase orders can be accessed by the CONTRACT NUMBER.
In some cases, JCP will send an 850 that has both the CONTRACT and associated RELEASE orders in the same file. The PROCESS 850 screen makes it easy to recognize this situation and will automatically ACCEPT all the CONTRACT purchase orders that have matching releases within the same file. When the 850 is processed, only the RELEASE orders will be imported.
JCP also sends an 850 with KB type purchase orders. The purchase orders are PRICE CONTRACT orders. These orders include item information and a price, but have zero quantity and no distribution locations. JCP requires the vendor to ACCEPT or REJECT this type of purchase order. Again, reports are provided to view the costs before the status is determined. KB type orders are not imported when processed.
As I mentioned previously, JCP requires that CONTRACT orders (KC and KB) be ACCEPTED or REJECTED. This status must be sent to JCP when the 850 is received. Edi Attendant generates an 855 document when these orders are processed which sends the status to JCP. The 855 must be transmitted to JCP within 24 hours.